Banquet:
Location:Holiday Inn Orlando - Disney Springs
1805 Hotel Plaza Blvd,
Lake Buena Vista, Florida 32830
Phone: (877) 394-5765
Basic Assessment Fees:
Adults (ages 18 and above) = $90.00
Young Adults (ages 13 to 17) = $62.00
Pre-teens (ages 5 to 12) = $32.00
Children (ages 0 to 4 = Free
Lodging:
Location:
Holiday Inn Orlando - Disney Springs
1805 Hotel Plaza Blvd,
Lake Buena Vista, Florida 32830
Hotel Contact:
Jessica Castrejon (Sales and Catering Manager)
Phone: 407-828-8888
Hotel Fax Number: 407-827-4623
Sales Fax Number: 407-938-9320
Hotel Cost:
1. Hospitality Room = $250.00/day
2. Banquet Dinner = FAMILY REUNION PRIVATE
CATERING PACKAGE:
Hotel’s 2019 catering prices are as follows:
• Dinner Buffet- $47.00 per person, plus 23% taxable
service charge and 6.5% sales tax ($60.87 per person)
• Children ages 5-12 are half price of the adult dinner
buffet pricing. Children 0-4 are complimentary.
Sleeping Rooms and Rates: Hotel agrees that it will provide, and Group agrees that either Group or guests attending the Event will purchase, room nights in the Hotel in the following pattern (the “Room Block”):
Holiday Inn Orlando - Disney Springs Area - Webb Family Reunion - USD
Friday Saturday
07/19/2019 07/20/2019
2 Queen Beds Guestrooms 10 10
Non-Smoking Rates $119 $119
Room Rate Tax (12.5%) $14.88 $14.88
Lodging Tax (6.5%) $ 7.74 $ 7.74
Total Room Rate/night $141.62 $141.62
Cutoff Date:
After Wednesday, June 19, 2019 (the “Cutoff Date”),
Hotel shall be permitted to release, for sale to the
general public or to other groups, any room nights
in the Room Block that have not been reserved as provided in this Agreement. Hotel will continue to
accept reservations from Group’s attendees after
that date at the prevailing room rate, subject to
availability. The release of room nights after the
Cutoff Date shall not release Group from any
liability for Sleeping Room Performance as
provided in this Agreement.
Summary of Revenue Anticipated by Hotel
Total Anticipated Sleeping Room Revenue $2,380
Total Anticipated Food and Beverage Revenue $2,000
Anticipated Function Room Usage Fees $ 500
Total Anticipated Event Revenue** $4,800
** This figure does not include gratuities, taxes or fees for services by any authorized outside vendors.
Summary of Cost Anticipated by Webb Reunion
Minimum of 50 Adults:
Park/Picnic $1,090.00 (see picnic menu)
Total Est. Cost $4,793.50
(Note: Cost per adult should be $135.53. However, to make the reunion more affordable we have decided to set the cost to $90.00 per adult. The deficiency will be covered by other sources.)
Deadlines:
A. $500.00 Hotel Banquet Deposit (advanced deposit) due
at signing of hotel contract. - Paid
B. Balance for Hotel Banquet Deposit due - July 9, 2019
C. All hotel reservations need to be booked on or before
June 19, 2019. Each individual guest must make his or
her own reservation by calling 877-394-5765 or via the
Internet using the provided group code, no later than
the Cutoff Date. Guests making such reservations must
identify themselves as members of Group. All
reservations must be accompanied by a first night room
deposit or guaranteed with a major credit card. If a
guest does not cancel a reservation within 72 hours
before 6:00 PM of the guest’s check-in date, then Hotel
may charge the credit card one night’s room fee plus
any applicable taxes. Reservations will be accepted as
early as July 18, 2018.
D. Balance for Park Rental Fee due - July 9, 2019
Final Note:
All registration forms and fees should ultimately be sent to Charles Gordon Jr. at 1040 2nd Avenue, Titusville, FL 32780 or, for your convenience, register online. Acceptable forms of payments are, money orders, personal checks, cashiers checks, credit cards and/or debit cards and PayPal. Please make your personal checks, cashier checks and money orders payable to "Charles Gordon Jr." As stated before, please do not send cash money!
